Privacy Policy

Privacy Policy

Last updated: 15/07/2025

The Inclusive Research Hub is committed to respecting and protecting your privacy. This policy outlines how we collect, use, and protect your personal data when you use our website.

1. What Data We Collect

We collect personal data in the following ways:

  • Feedback Form: When you use our feedback form, we collect your name and email address (if provided), and any other information you choose to share in your message.
  • Analytics: We use privacy-respecting analytics tools to understand how visitors use our site. This data is collected anonymously and does not identify individual users.

2. How and Why We Use Your Data

We collect and use personal data to:

  • Respond to your feedback, queries, or requests submitted via the feedback form.
  • Monitor website traffic and usage patterns to improve the design, content, and accessibility of our website.

We rely on the following lawful bases for processing your personal data:

  • Consent: When you submit the feedback form, you can choose to give us consent to use your contact details to respond.
  • Legitimate Interest: We collect anonymised analytics data to understand how people use the website, which helps us make it more inclusive and useful.

3. Who Has Access to Your Data

  • Feedback submitted via the form is accessed only by members of the Inclusive Research Hub team.
  • Anonymised analytics data is processed through Google Analytics, which complies with relevant data protection regulations.
  • We do not share your personal data with third parties unless required by law or with your explicit consent.

4. How We Store and Protect Your Data

  • Feedback form submissions are stored securely on our servers and/or within secure email systems.
  • Analytics data is anonymised at the point of collection and does not include personal identifiers like IP addresses.
  • We follow best practices to ensure all stored data is protected against unauthorised access, alteration, or loss.

5. How Long We Keep Your Data

  • Feedback form submissions are retained for no longer than 12 months unless a longer retention period is necessary to follow up on specific queries or contributions.
  • Anonymised analytics data may be retained for up to 24 months for trend analysis.

6. Your Rights

You have the right to:

  • Request a copy of any personal data we hold about you.
  • Ask us to correct or delete your data.
  • Withdraw your consent at any time (where we rely on consent).

7. Contact Us

If you have any questions about this policy or how we use your data, please contact: sd-course@bristol.ac.uk